COMMITTEE
President: Prof. Richard Hodges OBE
Vice President: Dr. John Chandler
Chairman: Jenny Hobbs
Treasurer: Brian Hatton
Administration Secretary: Buffy Freeman
Programme Secretary Jane Cox -- Tel. 01225 743257
Committee Members Penny Newboult, Tom Cox, Alan Payne, Jane Browning and Margaret Wakefield
President: Prof. Richard Hodges OBE
Vice President: Dr. John Chandler
Chairman: Jenny Hobbs
Treasurer: Brian Hatton
Administration Secretary: Buffy Freeman
Programme Secretary Jane Cox -- Tel. 01225 743257
Committee Members Penny Newboult, Tom Cox, Alan Payne, Jane Browning and Margaret Wakefield
CONSTITUTION OF
BOX ARCHAEOLOGICAL & NATURAL HISTORY SOCIETY
1 Name The name of the society is Box Archaeological & Natural History Society.
2 Objects The objects of the Society are to educate its members and the public by promoting and fostering interest in, exploration, research and publication of archaeology and natural history.
3 Powers To further these objects the Society has such powers as are necessary and in particular:
a To purchase, hire or lease property including land and artefacts.
b To raise funds and to receive donations.
c To encourage and promote research.
d To enter into agreements and engagements.
e To co-operate with other similar societies and with local authorities.
f To invest funds for the benefit of the Society.
4 Members The members of the Society are such persons as are admitted according to the rules made under article 26.
5 The members may terminate any membership wih good cause provided a two thirds majority of those present and voting at a general meeting of the Society so decides.
6 Any member who has failed to pay their current subscription by three months after the end of the year concerned shall cease to be a member of the Society.
7 General Meetings The Society will hold an annual general meeting each year not later than eight months after the end of each financial year. The chairman will ensure that at least twenty one days notice is given to members in writing, or such less notice as is subsequently confirmed at the meeting concerned.
8 The Society's financial year is each twelve months ending on 31st March.
9 If eight or more members request that a general meeting be called, an extraordinary general meeting will be called within three months of the date of the request and after giving at least twenty one days in writing.
10 All resolutions at general meeting shall be passed with a simple majority unless they are concerned with amendments to the constitution in which case they will require a two thirds majority.
11 No meeting may proceed without a quorum which is twenty members or one fifth of the membership for the time being, which ever is the less.
12 A resolution put to the meeting will be accepted or rejected by a show of hands unless a poll is demanded.
13 A poll may be demanded by the chairman or by a majority of members present on a show of hands and shall be conducted as directed by the chairman.
14 Members may not appoint proxies for general meetings.
15 Committee Management of the affairs of the Society is entrusted to a committee consisting of up to ten members (incresed from eight members at 2016 AGM) elected by the Society in general meeting.
16 From amongst their fellow committee members, the committee selects a chairman who will also be chairman of the Society. The committee also appoints a secretary and a treasurer from amongst its fellow committee members: there may be more than one secretary.
17 A candidate for election as a member of the committee must be proposed and seconded in writing at least seven days before the date of the general meeting at which his or her canditature is to be considered.
18 A committee member shall be at least eighteen years of age and shall be of good standing in the opinion of the members.
19 The term of office for each committee member shall be three years, at the end of which time he or she may stand for re-election if proposed and seconded.
20 If a vacancy on the committee occurs between general meetings the committee may co-opt a member of the Society to fill the vacancy, but the member so co-opted will retire at the next annual general meeting of the Society and may stand for re-election.
21 President and Vice Presidents The Society in general meeting may appoint a president and several vice presidents to serve indefinitely until their appointment is terminated or by resignation or other causes: these are honarary appointments and do not carry executive responsibility.
22 Accounts and Finance The Treasurer will present accounts for the previous financial year to each annual general meeting.
23 The Society will have a bank account with a reputable bank, withdrawals from which will require the signatures of the treasurer and one other member authorised by the committee.
24 The surplus funds of the Society may be invested but only in trustee funds or deposits: surplus funds will not be distributed to members.
25 Dissolution The Society may be dissolved by a two thirds majority vote at a general meeting of members and then but only then the funds of the Society will be paid to another society with approximately similar objectives.
26 Rules The committee may from time to time make such rules as they consider necessary for the proper conduct and management of the Society for the purpose of prescribing conditions of membership and for the general good of the Society.
27 The Society ingeneral meeting shall have the power to alter, add to, or repeal rules made by the committee.
17/1/2011
2 Objects The objects of the Society are to educate its members and the public by promoting and fostering interest in, exploration, research and publication of archaeology and natural history.
3 Powers To further these objects the Society has such powers as are necessary and in particular:
a To purchase, hire or lease property including land and artefacts.
b To raise funds and to receive donations.
c To encourage and promote research.
d To enter into agreements and engagements.
e To co-operate with other similar societies and with local authorities.
f To invest funds for the benefit of the Society.
4 Members The members of the Society are such persons as are admitted according to the rules made under article 26.
5 The members may terminate any membership wih good cause provided a two thirds majority of those present and voting at a general meeting of the Society so decides.
6 Any member who has failed to pay their current subscription by three months after the end of the year concerned shall cease to be a member of the Society.
7 General Meetings The Society will hold an annual general meeting each year not later than eight months after the end of each financial year. The chairman will ensure that at least twenty one days notice is given to members in writing, or such less notice as is subsequently confirmed at the meeting concerned.
8 The Society's financial year is each twelve months ending on 31st March.
9 If eight or more members request that a general meeting be called, an extraordinary general meeting will be called within three months of the date of the request and after giving at least twenty one days in writing.
10 All resolutions at general meeting shall be passed with a simple majority unless they are concerned with amendments to the constitution in which case they will require a two thirds majority.
11 No meeting may proceed without a quorum which is twenty members or one fifth of the membership for the time being, which ever is the less.
12 A resolution put to the meeting will be accepted or rejected by a show of hands unless a poll is demanded.
13 A poll may be demanded by the chairman or by a majority of members present on a show of hands and shall be conducted as directed by the chairman.
14 Members may not appoint proxies for general meetings.
15 Committee Management of the affairs of the Society is entrusted to a committee consisting of up to ten members (incresed from eight members at 2016 AGM) elected by the Society in general meeting.
16 From amongst their fellow committee members, the committee selects a chairman who will also be chairman of the Society. The committee also appoints a secretary and a treasurer from amongst its fellow committee members: there may be more than one secretary.
17 A candidate for election as a member of the committee must be proposed and seconded in writing at least seven days before the date of the general meeting at which his or her canditature is to be considered.
18 A committee member shall be at least eighteen years of age and shall be of good standing in the opinion of the members.
19 The term of office for each committee member shall be three years, at the end of which time he or she may stand for re-election if proposed and seconded.
20 If a vacancy on the committee occurs between general meetings the committee may co-opt a member of the Society to fill the vacancy, but the member so co-opted will retire at the next annual general meeting of the Society and may stand for re-election.
21 President and Vice Presidents The Society in general meeting may appoint a president and several vice presidents to serve indefinitely until their appointment is terminated or by resignation or other causes: these are honarary appointments and do not carry executive responsibility.
22 Accounts and Finance The Treasurer will present accounts for the previous financial year to each annual general meeting.
23 The Society will have a bank account with a reputable bank, withdrawals from which will require the signatures of the treasurer and one other member authorised by the committee.
24 The surplus funds of the Society may be invested but only in trustee funds or deposits: surplus funds will not be distributed to members.
25 Dissolution The Society may be dissolved by a two thirds majority vote at a general meeting of members and then but only then the funds of the Society will be paid to another society with approximately similar objectives.
26 Rules The committee may from time to time make such rules as they consider necessary for the proper conduct and management of the Society for the purpose of prescribing conditions of membership and for the general good of the Society.
27 The Society ingeneral meeting shall have the power to alter, add to, or repeal rules made by the committee.
17/1/2011